IndirizzoGeneral Duties:
- Reporting to procurement officer/manager and is responsible to provide efficient and on time support on the management of procurement functions for IRC-A office in Kabul and fields. The incumbent will support the procurement process of program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records. Apply IRC way all the time.
Specific Duties:
- Ensure that a transparent and responsive procurement process is implemented/carried out and maintained in compliance with the IRC procurement policies and procedure as well donor specific rules.
- Conduct market assessment/survey on scheduled/planned basis for all the categories of spend.
- Update/maintain vendor information for regularly purchased items and be informed of current local market conditions.
- Provide procurement support to procurement and program staff as required.
- File all the procurement documentation in a professional/organized manner.
- Maintain professional tracking/record of all procurement and keep the status updated all the time.
- Establishment and maintenance of ethical, and professional working relationships with suppliers/vendors, and other concerned stakeholders.
- Attend all the procurement related meetings as directed by the supervisor.
- Distributing the RFQs in market to eligible/potential suppliers as requested/needed.
- Maintain good coordination with finance, admin, and program departments to ensure integrated internal control, timely payment of vendors and availability of full auditable support documentation.
- Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
- Ensuring that all supplies, services, and required equipment are delivered on time.
- Implement the clean desk policy all the time, ensure full confidentiality of the procurement documents.
- Keep very close and professional working relationship with the IRC-A SC staff.
- Ensure to apply the IRC procurement SOPs and IRC way in all aspects of procurement.
- Advise the procurement officer/manager regarding the procurement-specific issues or improvements.
- Any other duties or tasks assigned by the supervisor.
Expected Deliverables:
- Provide monthly reports on-timely basis to procurement officer/manager.
- Update/maintain the pre-qualified vendor database.
- Generate and maintain comprehensive price list for goods, services purchased by IRC-Kabul.
- Submit monthly list of commitments to procurement officer/manager.
- Produce routine purchase status reports to procurement officer/manager, program (BHs) and Finance.
- Update/maintain the purchase request tracking sheet, payment tracking sheet, contract tracking sheet, and submit along with other procurement related routine reports to procurement officer/manger as needed/requested.
