IndirizzoUNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. UNDP has been working in Afghanistan for more than 50 years on climate change and resilience, gender, governance, health, livelihoods, and rule of law. Under the broader framework of the Sustainable Development Goals (SDGs) and in close coordination with other UN agencies, UNDP is supporting Afghan people’s aspiration for peace, prosperity, and sustainability. UNDP is currently implementing its flagship crisis response programme, ABADEI (Area Based Approach to Development Emergency Initiatives), as part of the ongoing UN-led response to prevent a humanitarian catastrophe and the breakdown of Afghanistan’s economy following the August 2021 shift in power.
As a trusted, long-term partner of The Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund, GF), UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP’s portfolio management approach and providing technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies and regulatory frameworks, and building capacities across key functional areas, including financial management, health information systems, procurement and supply chain management. Within the HHD Group the Global Fund Health Implementation Support Team (GF/HST) is a dedicated team providing support to UNDP Country Offices implementing health and development programmes.
In Afghanistan, UNDP is the interim Principal Recipient for the three diseases, HIV, TB and malaria and health system strengthening (the ‘Grant’). For effective implementation of the Global Fund resources, UNDP Afghanistan has established a Program Management Unit (PMU), which is responsible for the day-to-day overall programme management, risk management, policy guidance, financial accountability, procurement of goods, including health products and services, strengthening of the national pharmaceutical and laboratory supply chain systems.
Under direct supervision of the Finance Specialist, the Finance Analyst will provide financial management, general administrative support, and capacity building. This will be done in accordance with UNDP rules, policies and procedures, the grant agreement, and corporate agreements with the GF, and working in partnership with national and provincial stakeholders, Sub-recipients (SRs) and close coordination with the GF (including Local Fund Agent), technical partners and UN entities, and the GF/HST.
The Finance Analyst will work under the overall guidance of the Finance Specialist to ensure the provision of effective and efficient financial management activities.
Ensures the implementation of operational and financial management strategies and adapts processes and procedures focusing on achievement of the following results:
- Full compliance with UNDP rules, regulations, policies and strategies, financial recording/ reporting system and implementation of effective internal controls, proper functioning of a customer-oriented financial resources management system.
- Continuously review the financial situation and support the PMU in the preparation of forecasts and periodic disbursement requests to be submitted to the Global Fund.
- Supports the development of funding requests, grant negotiations and amendments to the grant confirmations.
- Review and approve the funding authorization and expenditure certificate (FACE) form for SRs on a quarterly basis.
- Regularly monitor financial exception reports for unusual activities and transactions and review anomalies or unusual transactions and inform the supervisor of the results of the review and the corrective actions being proposed.
- Establish agreements, oversee and monitor implementation of work plans by Sub-Recipients (SRs) and national and provincial programmes, and ensure effective coordination amongst them, including conducting monthly meetings with respective SRs and national and provincial programmes to follow up on programme implementation.
- Focal point for inventory and asset management and monitoring.
- Monitors closely the budget, in liaison with the Finance Specialist and conducts quality analysis of the performance of the budget by cost inputs and partner; and
- Under the direction of the Finance Specialist, in the areas of finance and SR management supports programme audits (including SRs) and investigations and in coordination with the Regional Bureau, Office of Audit and Investigations, GF/HST, ensures timely follow up on management actions and recovery actions.
Ensures the management of programme budgets and the operation of the optimal cost recovery system focusing on achievement of the following results:
- Finalization of the financial sections of the update of the progress report and the disbursement request and preparation of quarterly and biannual forecasts of cash flows and annual cash flows, and statement of sources and use of funds in accordance with Global Fund requirements for submission to the Global Fund.
- Timely review and finalization of the improved financial report and other ad hoc financial reports as required by the Global Fund.
- Periodic preparation of fund balances considering data provided by SR fund balances to ensure better forecasting of activities, if necessary.
- Timely preparation of program budget reviews and provision of justifications for budget reallocation / reprogramming requests (if applicable) for submission to the Global Fund.
- Preparation and monitoring of budgets; regular analysis and reporting on budget approvals and delivery status.
- Monitor and ensure that Global Fund contributions are properly transferred to UNDP in a timely manner.
- Ensure that advance payments and direct payments for SR providers are properly reviewed and made in a timely manner and ensure that payment information is correctly recorded in the Quantum system in a timely manner.
- Timely review of SR cash accounts to ensure availability of sufficient funds for implementation and appropriate disbursements.
- Timely identification and registration of receipts for the income request.
- Initiating bank transfers and transactions, selecting bank transfers and transactions for approval and settlement.
- Timely preparation of monthly cash flow forecasts for use by supervisor.
- Acts as cashier for on-site transactions.
- Ensures proper management of cash receipts and petty cash; and
- Maintenance of the proper filing system for finance records and documents.
Provides general administrative, focusing on achievement of the following results:
- Plans, prioritize and implement activities related to administrative needs.
- Ensures efficient, effective, responsive, transparent and accountable provision of administrative services to support the implementation of the activities.
- Coordinates and work together with procurement staff to ensure health commodities, goods and services required.
- Maintains liaison and close working relationship with the PMU on all administrative issues; and
- Ensures production and maintenance of up-to-date and accurate administrative records and reports including supervision and assistance provided to SR.
Ensures facilitation of knowledge building and knowledge sharing in the area of monitoring and evaluation, focusing on achievement of the following results:
- In coordination with the Finance Specialist supports the development of partnerships and maintains strong working relationships with the national and provincial partners, NGOS, CSOs, communities, donors, technical partners, and UN entities to ensure transparent and effective management, quality services and oversight of the programmes.
- Provide support to the travel arrangements for staff.
- Supports the Finance Specialist in the development of capacity development and transition strategies to support national entities to implement and assume the PR role, ensuring access to appropriate tools and resources.
- Identifies and supports development of communications (print, video) highlighting key procurement achievements.
- Actively participates in UNDP and other relevant external networks to promote the programme; and
Perform other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office.
Core Competencies
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Cross-Functional & Technical competencies
Finance
- Accounting (General): Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations in Sub receipts (SR) management.
- Financial planning and budgeting: Ability to support in creating and managing the processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting especial focus on the SR planning and budgeting.
- Finance business partnering: Able to support business units and add value by innovating and providing solutions to financial issues/queries, including through FAQs, financial tools, advisory with the special attention to the SR implementation and non-finance colleagues for whom the service is being provided; Understands the operations, opportunities and challenges of the organization. Holds a commercial outlook, demonstrating accountability towards organizational goals.
- Financial reporting and analysis: Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector; Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.
Business Direction and Strategy
- System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
Business management
- Client Orientation: Ability to respond timely and appropriately with a sense of urgency, assist in providing consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.
- Knowledge Facilitation: Ability to animate individuals and communities of contributors to participate and share, particularly externally.
Education:
- A professional accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (Master’s) University Degree in Finance and/or Accounting is required. Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage.
- A first-level university degree (bachelor’s degree) in Finance and /or Accounting in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
- Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete the Finance Training and Certification Programme (FTCP), if recruited. Candidates satisfying the two above criteria are exempted from undertaking the UNDP Advanced Accountancy and Finance Test (AAFT).
- Candidates with MBA or master's in finance with no accountancy qualification but with relevant experience must successfully undertake the UNDP Advanced Accountancy and Finance Test (AAFT) to be eligible for shortlisting.
- Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience in providing financial management services, and/or managing staff and operational systems
- Experience working in/with international donor-funded projects with finance duties.
- Solid experience in working with a multi-cultured group of people and systems in high-pressure environments.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web-based management systems.
- Experience of IPSAS and/or IFRS is required for external candidates.
- Knowledge and experience in Global Fund’s financial policies and procedures
- Demonstrated experience in reporting and budgeting.
- Prior UNDP experience and familiarity with its policies and procedures, particularly in the applicable job area, is an added advantage.
Required Languages:
- English Dari and/or Pashtu
