Administrative Assistant

PURPOSE
The figure will be part of our Global Manufacturing Division and will assist the Corporate functions of Supply Chain, HSE and Virtual Plant.
MAIN RESPONSIBILITIES
• Issue purchase requests regarding Opex and Capex for departments supporting proper adherence to the company guideline;
• Support managing invoices, collecting documentation and check related payments;
• Carry out other administration activities related to the relevant departments;
• Travel planning (via BizTravel) and expense reimbursement management (via Concur);
• Support for registration for courses and/or conferences;
• Drafting and review NDA and Contracts (through Dikesi: contract uploading, management and legalization);
• Organization/management of meetings (organizing buffets, lunches, dinners and logistical support for outside guests);
• Management services for new hires.
EXPERIENCE REQUIRED
2 years of experience in a similar role
EDUCATION
High School Diploma
LANGUAGES
Fluen English (both written and spoken)
TECHNICAL SKILLS
• Knowledge of the Office package ([contenuto eliminato] Excel, Word, Power Point);
• Knowledge of operational platforms (SAP, Concur, BizTravel, Dikesi) will be considered as a plus.
SOFT SKILLS
• Responsiveness and organisational skills;
• Excellent attention to detail and accuracy;
• Ability to communicate effectively and appropriately with internal and external contacts, both locally and internationally;
• Flexibility and solution-oriented mindset;
• Teamworking;
• Positive attitude.