IndirizzoBackground:
NOTE: Please note that this position is funded under an Extra-Budgetary (ExB) Project which runs until 30 April 2027.
The post is located in the Policy and Planning Section (PPS) within the OSCE Mission to BiH’s Office of HoM. It is an extra-budgetary (ExB) post within the project “Improving the integrity of 2024 and 2026 electoral processes in BiH in line with the ODIHR recommendations and international standards” that is currently envisaged to last three years. In addition to this post, the project also comprises the following ExB posts: Senior Project Assistant, G6 and Project Assistant G5.
The main purpose of this post is to apply basic theoretical knowledge and administrative skills in supporting and in acquiring a broad understanding of the interrelated administrative and programme functions contributing to the implementation of the project.
Tasks and Responsibilities:
Under the direct supervision of the National Political Officer [NP2] and overall supervision of the Chief of Policy and Planning [P4], the successful candidate will be tasked with the following duties:
1. Supporting project implementation through all steps of the project cycle, by assisting in needs analysis and formulation of project outcomes, outputs and activities, including forecasting of budgets, implementing project activities through participation in the selection and oversight of consultants, implementing partners and vendors;
2. Conducting research, collating, synthesizing and presenting data and information in a required format from readily available sources on [the fields relevant for the project] for an assigned sector, area or country; designing and drafting supporting flow charts, schedules, graphs and tables; coordinating the collection and verification of documents, actions and data with substantive or support units assembling and editing basic data required for planning and negotiation, in format dictated by agenda or supervisor’s instructions checking project documents for clarity, consistency and completeness.
3. Preparing working documents and background material pertaining to issues addressed through project outcomes and outputs, including spot reports, talking points, concept notes, agendas, summaries, and providing substantive input to project progress, implementation and evaluation reports.
4. Describing and presenting progress of ongoing project activities, investigating designated project outputs, discussing findings with supervisor to identify implications for the work of the unit, discussing rationale and context of project activities, considering the alternative methods for project design, management, problem identification and problem resolution; maintaining institutional memory or other documentation systems to record programme and project history and ongoing activities.
5. Arranging co-ordination meetings, workshops, training, discussion fora, sessions, briefings, visits, publications and related activities for visitors, missions and counterparts, including provision of guidance on related administrative matters.
6. Establishing and maintaining relations with stakeholders; ensuring co-ordination of planning and conduct of the project with key partners inside and outside the Organization, project beneficiaries and donors.
For more detailed information on the structure and work of the OSCE Mission to Bosnia and Herzegovina, please see: https://www.osce.org/mission-to-bosnia-and-herzegovina.
Necessary Qualifications:
- First-level university degree in social sciences, law or economics;
- A minimum of two (2) years of professional-level experience in project management and in the field of electoral reform and processes;
- Demonstrated experience in planning and implementing projects;
- Proven knowledge of the local electoral legislation and OSCE commitments/international standards for democratic elections;
- Professional fluency in English with excellent communication (both oral and written) skills.
- Computer literate with practical experience using Microsoft applications.
Remuneration Package:
Monthly remuneration, subject to social security deductions is 3,379.75 BAM/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing a higher step may be approved up to a maximum of step 3 subject to specific conditions.
This position is open to citizens and permanent residents of Bosnia and Herzegovina only.
If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 63 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.
