Marine South-West Region Yachting Business Support Advisor

RINA is currently recruiting for a Marine South-West Region Yachting Business Support Advisorto join its office in Viareggio, Italy within the Marine South-West Europe Region Division.

Mission

The role is focused on ensuring the smooth running of all back office functions,providing administrative and Business Support to BU teams within the OU.

#LI-MB4

Job Responsibilities

• Act as the point of contact for internal and external clients and providers, provide general support to visitors
• Prepare contracts and invoices
• Keep track of process deadlines, identify missing documentation and no conformities
• Manage information answer and direct phone calls, organize and schedule appointments, plan meetings and take minutes, write and distribute email, correspondence memos, letters, faxes and forms
• Manage documentation: develop and maintain a filing system to register incoming and outgoing documents, sort, check and distribute the documents

Competencies

• CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
• EARN TRUST - Take everyone's opinion into account and remain open to diversity
• PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
• MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
• PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
• BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
• MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
• ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
• THINK FORWARD - Capitalise on experiences and translate them into action plans for the future
• Teamwork and Leadership: Team Contributor
• Customer/Client Service: Respond appropriately
• Communication and Influence: Communicate clearly
• Customer/Client Service: Provide a positive client experience

Education

High School Diploma/GED in Economics

With over 5,600 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project’s technical, environmental and safety - and sometimes also economic and financial - sustainability.

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.