Indirizzo
Organizational Setting
The Procurement Service (CSLP) provides advice, guidance and oversight for FAO procurement operations and Letters of Agreement Quality Assurance both at headquarters and in FAO decentralized offices; it provides policy and operational support to ensure that the Organization procures goods, works and services based on \"Best Value for Money\" principles.
Letters of Agreement are specialized contractual instrument that are used to acquire from non-profit and government organizations services that are not commercially available (e.g. in the context of humanitarian operations, academic research etc.)
The Letters of Agreement Specialist will be located at FAO HQ and will provide support to all FAO offices requiring guidance on Letters of Agreement and perform administrative compliance reviews for high value Letters of Agreement submitted by headquarters units and field offices.
Reporting Lines
The Letters of Agreement Specialist will work under the general guidance of the Contracts Officer (LoA) in CSLP.
Technical Focus
Contracts for non-commercial services.
Tasks and responsibilities
The Specialist will perform compliance checks on LoAs and other administrative tasks to support the function of Quality Assurance review for high value LoAs. The key functions of the Specialist will be as following:
• Advise staff in HQ and country offices on LoA preparation and LoA management.
• Perform compliance controls on the content of LoAs submitted for CSLP review and approval.
• Compose the redelegations of CSL officers’ authority to approve LoAs
• Maintain custody of the records of the HQ LoA committee deliberations and decisions.
• Edit / translate training material and forms related to GRMS and MS507
• Organise training sessions on LOAs that will be delivered by CSLP staff.
• Advise users across all organizational units, when required, on the preparation and management of LoA Purchase Orders in FAO’s ERP
• Control the accuracy and integrity of LoA Purchase Orders that require CSL’s approval.
• Perform other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University Degree in Accounting, Procurement, Law, Business Administration, Economics, International Relations, Organization Management, Human Resources or a related field.
• A minimum of one year of relevant experience in finance or business administration or procurement or legal work or project management or administration of contracts or grants or logistics.
• Working knowledge (level C) of English and French or Spanish. For PSAs working knowledge of English is required.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Familiarity with enterprise resource planning and other corporate management software, particularly purchasing and financial management functions is desirable.
• Familiarity with administrative management practices
• Proven report writing skills in English and in French/Spanish is desirable.
Selection Criteria
• Previous experience in non-governmental organizations, intergovernmental organizations, or related fields.
