Finance Assistant (Payroll)

OVERVIEW

Post Number : BFM/TA 008

Grade : G-5

Parent Sector : Sector For Administration and Management (ADM)

Duty Station: Paris

Job Family: Finances

Type of contract : Temporary Appointment

Duration of contract : From 7 to 11 months

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 15-MAR-2024

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

(Only candidates who are entitled to work in France may apply to this position)

OVERVIEW OF THE FUNCTIONS OF THE POST

 

Under the overall supervision of the Chief of Payroll & Accounts Payable Unit and the direct supervision of the Payroll Officer, the incumbent is an integral part of the unit that provides payroll services for the Organization in the Financial Accounting Services of BFM. S/He has daily contact with other sectors (HRM and AO mainly) as well as with colleagues in HQ and Field on the payroll services provided ant should be able to reply clearly and accurately to the questions raised. 

 

In particular the incumbent will be expected to perform the following essential duties:

Timely process payroll payments, including updating payroll elements in IRIS / SAP system and ensuring full compliance with organizational rules, regulations and policies.

• Monitor, report and provide advisory inputs, as necessary, on the submission of the Pension and Social Security declarations, including French Social Security payment.
• Review payroll transactions and coordinate with the concerned business process partners to ensure adjustments are timely and appropriately updated.
• Compile and consolidate payments to third parties within set deadlines and respond to queries.
• Provide necessary information in formulating guidance to staff, field offices, management and business partners including auditors on payroll issues as well as interpreting provision of the staff rules, HR Manual and related documents in relation to payroll.
• Produce payroll statements and analytical reports including support verification that transactions align with policy guidance. Undertake regular follow ups to reconcile and clear outstanding items.   
• Design the relevant test scenarios to be done on the new payroll rules and coordinate with the Payroll officer the new implementation and/ or process enhancement.

Long DescriptionLong DescriptionCOMPETENCIES (Core / Managerial)Communication (C)Accountability (C)Innovation (C)Knowledge sharing and continuous improvement (C)Planning and organizing (C)Results focus (C)Teamwork (C)Professionalism (C)-For detailed information, please consult the UNESCO Competency Framework.REQUIRED QUALIFICATIONS

 

Education

• Completed secondary, technical or vocational education including qualifictions in finance, accounting, administration or a related field.

Work Experience

• A minimum of 5 years of relevant professional experience in administration, of which at least 3 years in payroll, finance, accounting or a related field.

 

Skills & Competencies

• Excellent knowledge of SAP (HR and Payroll Modules).
• Excellent interpersonal and client-oriented service approach. 
• Ability to work in a team and maintain effective working relationship in a multicultural environment. 

 

Languages

• Excellent knowledge of English or French and very good knowledge of the other language.

DESIRABLE QUALIFICATIONS

 

Work Experience

• Experience in UNESCO, United Nations or in international organizations.

 

Skills and Competencies

• Understanding of French Social Security systems and processes.

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

The approximate annual starting salary for this post is 43 734 Euros.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.